Administrative Coordinator

Full-time; typical hours are Monday – Friday, 8:00 am – 4:30 pm.

The Administrative Coordinator is responsible for conducting all front desk activities including a variety of administrative duties and coordination of Food Bank special projects. 


Individual should hold an associate's degree or minimum one year experience in a previous administrative position; should have strong administrative skills; proficiency of word processing software; pleasant manner in person and on the telephone; proficiency with copier, postage meter and other office equipment; flexible with ability to work comfortably with diverse groups of people; excellent organizational skills; ability to prioritize work; proven ability to work as part of a team; strong time management skills; strong knowledge of business English and spelling.

Essential Functions:

The Administrative Coordinator responsibilities will include:

  • operate the main telephone console to include answering in-coming calls, direct calls as appropriate, take messages.
  • welcome, assist and direct walk-in visitors and volunteers.
  • provide administrative support for the Director of Human Resources.
  • assist with administrative support of the Summer Food Service Program.
  • responsible for oversight of mail processing procedures including: sorting, distributing, calculating, document retention for fundraising and finance, and record keeping.
  • process and mail monthly financial statements, thank you letters and general paperwork for Food Bank programs.
  • provide referrals to Food Pantries, Fresh Foods Sites and Soup Kitchens to individuals who call.
  • assist the Agency Relations Representative in completing product orders from partner agencies by phone and fax as necessary.

Apply online now or send resume and cover letter to

Administrative Coordinator Position Summary PDF